SOTA: School of the Arts Singapore

Reporting to the Manager, Human Resources, the incumbent will assist in the smooth execution of the full spectrum of HR functions, from recruitment to professional development. He/She will be a valuable team player who commits and contributes to the department, so as to meet the organisational needs.


Job Description

General Administration

  • Administer HRIS to manage access rights and module settings, as well as to update records
  • Monitor and administer career progression including contract renewals, headship appointments, confirmation etc.
  • Prepare contracts and monitor expiry of contracts to ensure timely renewal
  • Ensure proper documentation of all employment
  • Assist in the review of HR policies and procedures
  • Review HR checklists and forms

Recruitment

  • Manage the full spectrum of recruitment activities

Employment Legislation

  • Advise staff members on the prevailing HR policies and procedures
  • Liaise with government agencies such as MOE, CPF, MOM, WSQ, MSF etc, to meet legislations and regulations, and to seek government grants
  • Apply, renew and cancel employment work passes

Employee Engagement

  • Coordinate staff orientation
  • Coordinate and execute school wide events and activities that promote overall staff well-being and professional development
  • Regularly update staff portal to communicate new initiatives and general staff benefits

Payroll Administration and Budgeting

  • Manage entire payroll process and ensure compliance with government regulations
  • Manage on-boarding and exit clearance matters
  • Prepare monthly headcount reports, staff directory, and other ad-hoc reports
  • Assist in HR budget preparation and tracking of budget utilisation
  • Prepare yearly income tax submission for all staff and ensure compliance with any new regulations from IRAS
  • Assist in participation of industry salary surveys and benchmarking exercise

Benefits Administration

  • Handle staff insurance claims and queries
  • Administer all leave benefits and claims
  • Assist in implementing HR initiatives and projects
  • Liaise with insurance vendors for staff insurance matters

Performance Management

  • Assist in staff performance appraisal exercise, from verification of data to arrangement of appraisal meetings
  • Liaise with training providers to register corporate staff for external trainings
  • Update confirmed performance ratings into the HRIS system

Others

  • Support school-wide events and key activities
  • Adhere to SOTA’s prevailing policies and procedures
  • Any other duties as assigned by Reporting Officer or Management of the School

Job Requirements

Education

  • Diploma or Degree in Business or Business Management

Experience

  • At least 3 to 5 years in a relevant capacity
  • Hands-on in a diverse range of HR functions
  • Familiar with database systems and HR processes

Knowledge/Skills

  • Meticulous and eye for details
  • Clear and logical thinking
  • Excellent communication and interpersonal skills
  • Good organization and time management skills
  • Good understanding of employment legislation
  • High level of accuracy and tenacity to work within tight deadlines
  • Ability to work in a fast-paced and dynamic environment
  • Ability to propose solutions to multi-faceted problems while exercising flexibility
  • Ability to demonstrate an understanding and respect for confidentiality in dealing with all HR issues
  • Ability to lead projects and provide guidance
  • Excellent excel skills with the ability to prepare reports for management

Interested applicants please email updated curriculum vitae to [email protected]. Please indicate the position title you are applying for in the subject field of the email.

The level of offer will commensurate with applicant's experience and track records.

We regret that only short listed candidates will be notified.